Published: Sep 5, 2017
Be your department Grad Rep to the GSS!
What do the Graduate Representatives do?
- represent the grad students in your department
- keep grad students in your department informed about GSS activities
- Sit on a committee of GSS Grad Council
- hold a departmental meeting at least once a semester to discuss common issues of concern and bring concerns and issues raised back to grad council
- participate in major governance decisions about the GSS (e.g. last year, the Grad Rep Council was involved in discussions regarding changes to the health and dental plans)
- attend the monthly grad rep council meetings, the Annual and Semi-annual General Meetings
- Participate in GSS sub committees and represent graduate students on university committees.
How do I become the Graduate Representative?
Each department sets its own procedures for electing a representative. Where there is a department grad council, the department council typically hosts an election. Otherwise, graduate secretaries usually assist in receiving nominations, and holding an election by ballot box in the department office or email vote.
What is the term of Graduate Representatives
Graduate representatives elected in September 2017 will serve from September 2017 – August 31, 2018
Can there be more than one representative for a department?
Grad Council meetings are open to all members of the Society. However, each academic unit has only one vote. If the representative is unable to attend a meeting, an alternate may attend.
When does the Council meet?
Grad Council meetings are held monthly on Tuesdays from 5 - 7 pm, and include a light meal.
Fall 2017: September 26, October 10, November 28. Spring 2018: January 30, February 27, March 20, April 24. Summer 2018 meetings are set in consultation with Grad Council.
All GSS members have a vote at General meetings. Members of the GSS Executive and Grad Council are also expected to attend.
October 24, 2017, in which we review our audit
March 27, 2018, in which we ratify elections and approve a budget
Each graduate representative sits on one committee of Grad Council, which generally meet once per month.
I’ve been elected, what now?
Please ensure that your grad secretary or department council chair sends notice of your election to the GSS by email at gssmgr [at] uvic.ca..
Please call/email Stacy Chappel at 472-5163 / gssmgr [at] uvic.ca.